Method3EditOn Desktop

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    Open Outlook 2016. This program resembles a blue and white envelope with a white "O" on it.


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    Click New Email. It's on the far left side of the Home toolbar.


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    Click Signature. This drop-down box is in the "Include" group of options in the Message toolbar.[1]


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    Click Signatures. It's in the Signature drop-down menu.


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    Click New. This button is below the "Select signature to edit" text box in the upper-left side of the Signatures and Stationery window.


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    Type in your name and click OK. This will create a name for your signature.[2]


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    Enter your name. Do so in the "Edit signature" box at the bottom of the page.


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    Enable your signature for new emails. Click the "New messages:" drop-down box in the top-right side of the Signatures and Stationery window, then click your name. This will automatically place your signature at the bottom of all new emails you send.
    • You can repeat this process for the "Replies/forwards:" drop-down box to place your signature on every email you send, including replies and forwards.


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    Click OK. It's at the bottom of the window. Doing so saves your signature and applies it to all subsequent emails you send from the Outlook program.